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How do I find out my booth number? |
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Once you have returned your signed Reservation Requestion form and you
have been accepted, our sales staff will send you an email with your
booth
number, the price of your booth and an Exhibit Acceptance Contract to
sign and return.
Contact Exhibit Sales for more information.
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How tall can my booth be? |
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All materials in your booth must not exceed 8ft in height. The side
rails are only 3ft tall. If you have materials in your booth that
exceed 3ft, please keep these materials in the back 4ft of your booth
(along your backwall) so that you are not blocking visibility to the
booth next to you.
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May my listing appear in more than one category? |
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You may only appear in more than one category with the prior consent of
the Exhibit Sales Staff. They will contact the site administrator who
will add you to the additional category.
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How do I register for a login account on the website? |
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- Register and Confirm :
Register as user on the Green Festivals website. You will be sent an
email with a confirmation link. Click this to confirm your
registration.
- Login: Once confirmed, login with the "Exhibitor & Partner Login" box at top in the exhibitor section.
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When will my registration confirmation email arrive? |
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Registration confirmations take from 1 to 10 minutes.
If you do not receive your registration confirmation in 10 minutes, two things may have occurred:
- Your bulk email box if you have not yet received your password, as it is an auto-generated email.
- You may not have entered the correct email address. (Yes, typos do happen. Contact the administrator and she will help to correct this)
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Can I leave early / move out early on Sunday? |
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No. Breakdown prior to the end of the event is not permitted for any
reason. If you are not able to stay during the entire length of the
event, we suggest that you recruit volunteers or hire other folks to
work the booth for the remaining hours.
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How can I edit my listing information? |
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Follow the instructions in the Add to Directory menu link to log in, then click on the link "Manage My Listings. Click on the Edit icon (it looks like this  ) to
the right of your listing to change any listing that you have created.
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How many characters can be used in our description of products and/or services? |
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Due to layout limitations in the printed event guide, there is a 64
character limit on the event guide description. Please be sure to fill
out this critical field on the Submit Listing form.
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Can I leave my booth unattended during the event? |
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We highly suggest that you avoid this. It looks extremely
unprofessional and you will potentially miss the attention of your next
best customer. If you are working your booth alone and need a quick
break for restroom or to grab a snack, ask a neighbor to keep an eye on
your booth.
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Why am I unable to upload my logo to my listing? |
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Image Uploading tips
- 2MBs is our size limit for uploading images. Resize your image and try uploading it again. Our
system will automatically resize your image to less than 200 pixels
wide at 72dpi, so uploading a larger image will look no different on
the page than a smaller image.
- Images need to be .jpg or .gif files. Check your file type and convert it to one of these and try again.
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What if I’ve forgotten my Password? |
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Just click on the "Lost Password" link to the right of the login area above. A new one will be sent to you.
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Why am I not in the event guide? How do I get into the event guide? |
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You must add your listing information online at Green Festivals. This
will enable you to access your downloads, enter your organization’s
listing for event guide, upload your logo recognition on the Green
Festival website and enter your organization’s seven word description.
Ask your sales representative if you are having difficulties.
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Why can't I add my listing? |
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You need to log in to our system before you can add your listings.
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What if I've forgotten my Username? |
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Contact the site administrator using the email address that you registered your account under. She will assist you in finding your username.
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Where is my listing? I can't find it! |
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Your listing is currently pending approval, and will be published in the next 24 hours when it has been approved.
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Are my products going to be secure? Can I leave it over night? What is the security like? |
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Green Festival provides 24 hour security; however, you are responsible
for your belongings. We recommend taking precautions like covering
your booth with a sheet when you leave each evening and hiding
valuables. Please see the security section of this kit for more
information.
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Why can't I see any files when I click on the Booked Exhibitors folder? |
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You need to log in first before you can view and download these files.
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Why is my info not on the website? How do I get my info on the website? |
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You must register for a username and password online at Green Festivals. This will enable you to access your downloads,
enter your organization’s listing for event guide, upload your logo
recognition on the Green Festival website and enter your organization’s
seven word description. Ask your sales representative if you are
having difficulties.
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My account is blocked. What do I do? |
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Contact the site administrator to be assisted in unblocking your account.
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Will I have to re-enter all the information for each city I exhibit in? |
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At this time you currently do need to enter in a new listing for each festival that you are participating in. We are working on a re-launch of our site, however, which will enable you to have your listing posted in multiple cities.
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What is the difference between the event guide and onsite directory? |
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The event guide serves as a marketing tool and is distributed one month
prior to the event. The event guide contains information about the
speakers and programming, partners & exhibitors and activities.
The onsite directory is a much smaller publication that acts as a map
and onsite guide for the event.
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How long will this listing be available to be seen and edited? |
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Listings created on this site will be available for up to 1 calendar
year, depending on how early in the lead-up to the event you submit
them.
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How much does the show cost for attendees? |
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Typically, $15.00 for adults and half price for bike valet, students
& senior citizens. Children under 12 are admitted free. Once
pricing is finalized for this event, it will be posted to the Green
Festival website at least one month prior to the event.
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How is the event guide distributed? How many are printed? |
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100,000 Green Festival Event Magazines will be published and
distributed one month before each event. 75,000 Event Magazines will
be direct-mailed locally in the each locale to highly targeted
recipients. 25,000 Event Magazines will be distributed throughout each
region at appropriate sites. The Green Festival Event Guide will be a
keepsake, containing all the information about every Green Festival
event, partner, speaker, exhibitor and activity
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I am interested in exhibiting for other Green Festival cities, what should I do? |
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Your sales representative can help you branch out into other cities. Contact your sales rep at 888-553-3020.
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If I am an exhibitor this year, will you hold my same space for next year? |
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No. We change the floorplan each year to keep the event interesting.
No two Green Festivals are identical so you will never have the same
experience twice. Therefore, it is not possible for us to fulfill this
request.
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Can I sell product at the show? Can I sample product? |
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Absolutely! Let your sales representative know your intent and which
products you would like to sell or sample. You must provide both a
Business License number for the city in which the event takes place as
well as a state Business License number. Sampling requires strict
compliance paperwork contained in the Food Vendor and Samplers Kit.
Please download this kit from the Exhibitor Downloads section of the
Green Festival website. If you need assistance, please call
888-553-3020
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What kind of advertising do you do? |
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Our media partners have included leading popular radio, and national
print media such as Natural Home, Organic Style, Alternative Medicine,
BODY & SOUL, Common Ground, Grist, LinkTV, Lime Media, Veg News,
YES!, Utne Magazine, E Magazine, Yoga, Air America, and Mother Jones
Magazine. Our mass media campaign makes over 30 million impressions
annually. We do broad-based local and national media and advertising
to attract people to the Green Festival – including mailing invitations
with program guides featuring our speakers to over 100,000 households
in the target city. Our national advertising helps bring attention to
the efforts of the host cities.
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I know several people who would love to volunteer for the event, where should I send them? |
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Thank you! Our volunteers are the core of our event! Please send them
to the volunteer section of the Green Festival website. Once there,
they can view all available shifts and register online. www.greenfestivals.org/volunteer
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I am interested in speaking at Green Festival, who should I contact? |
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On the Green Festival website, go to the Program page. Then, click on Apply to Present. Here you will enter your information and one of our programming directors will contact you.
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Do I need to send a list of my guests? |
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Each exhibitor will receive twenty (20) complimentary Green Festival
one-day passes for their guests. There is no need to submit a list of
your guests. We have automated and simplified the process. Please
direct your guests to Exhibitor Registration.
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Do you have any tips on how I can save money? |
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Plan ahead and order early! Make note of deadlines for discount pricing. This alone will save you from unnecessary expenses.
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Can I ship my materials through UPS, FedEx or DHL? |
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Yes, but keep in mind that FedEx and DHL will not pick up on Sundays!
UPS Freight will be onsite to handle your shipping needs. It may be
more economical for you to take these boxes to your hotel after the
event for a Monday pickup. This will vary on a case by case basis.
Plan ahead and research.
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