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Why am I unable to upload my logo to my listing? |
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Image Uploading tips
- 2MBs is our size limit for uploading images. Resize your image and try uploading it again. Our system will automatically resize your image to less than 200 pixels wide at 72dpi, so uploading a larger image will look no different on the page than a smaller image.
- Images need to be .jpg or .gif files. Check your file type and convert it to one of these and try again.
- Still having trouble? Please click here to contact our webmaster.
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How long will this listing be available to be seen and edited? |
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Listings created on this site will be available to the public for up to 1 calendar year, depending on how early in the lead-up to the event they have been submitted and which events your company is participating in. Be sure to check the website prior to each event you are exhibiting to make sure your listing is correct. The event guides will use the information on the website. It is your responsibility to ensure the information listed is correct. The deadline for updating the in listed in the Exhibitor Information Kit.
Remember, placeholder listings will be created for each exhibitor with name, website, and category by the Green Festivals team. Exhibitors will be invited to submit replacement listings with richer information (i.e. logos and 7 word descriptions for the event guide) via the Submit Listing link. They will be published pending approval, and the placeholder listings will be removed and replaced with the new listings. We ask that exhibitors take care in submitting the replacement listings, and submit only one replacement listing per festival.
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Will I have to re-enter all the information for each city I exhibit in? |
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No you will not have to re-enter this information for each city that you exhibit in. Our team will administrate this process. Each listing will be active for one calendar year. Your company listing will appear in each city you are exhibiting in during that calendar year. A basic listing including your company name, website and category will be generated by the Exhibit Sales Team. It is your responsibility to ensure it’s accuracy and to make any changes prior to the event guide deadlines.
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Will the information I input on the Festival site appear in the event directory? |
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Yes, this information will appear in the printed Event Guide for the festival that you have registered for, provided that you meet the announced deadlinedeadline which is listed in the Exhibitor Information Kit, approximately 3 months before the festival that you are exhibiting in. This deadline can be found in the Exhibitor Information Kit, downloadable on this website. Contact Exhibitor Support if you are having trouble finding this information.
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How many characters can be used in our description of products and/or services? |
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Due to layout limitations in the printed event guide, there is a 64 character limit (about 7 words) on the event guide description. Please be sure to fill out this critical field on the Submit Listing form.
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How can I revise my listing information? |
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Follow the instructions in the Submit Listing Instructions document to log in and find your listings. Click on the Edit button to the left of your listing to change any listing that you have created.
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May my listing appear in more than one category? |
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You may only appear in more than one category with the prior consent of the Exhibit Sales Staff. They will contact the site administrator who will add you to the additional category.
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How do I find out my booth number? |
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Once you have returned your signed Reservation Request form and you have been accepted, our sales staff will send you an email with your booth
number, the price of your booth and an Exhibit Acceptance Contract to
sign and return. Verify your booth number prior to ordering any materials or services from the event vendors.
Contact Exhibit Sales for more information.
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Can I ship my materials through UPS, FedEx or DHL? |
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Yes, but keep in mind that FedEx and DHL will not pick up on Sundays! UPS Freight will be onsite to handle your shipping needs. It may be more economical for you to take these boxes to your hotel after the event for a Monday pickup, you may do so, but this will be need to make all of these arrangements. This will vary on a case by case basis. Plan ahead and research.
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Do you have any tips on how I can save money? |
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Plan ahead and order early! Make note of deadlines for discount pricing. This alone will save you from unnecessary expenses. Most of our vendors have provided incentive pricing deadlines. Ordering early can save you a lot of money!
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I am interested in speaking at Green Festival, who should I contact? |
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On the Green Festival website, go to the Program page. Then, click on Apply to Speak. Here you will enter your information and one of our programming directors will contact you.
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I know several people who would love to volunteer for the event, where should I send them? |
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Thank you! Our volunteers are the core of our event! Please send them to the volunteer section of the Green Festival website. Once there, they can view all available shifts and register online. www.greenfestivals.org/volunteer
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What kind of advertising do you do? |
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Our media partners have included leading popular radio, and national print media such as Natural Home, Organic Spa, Natural Solutions, BODY & SOUL, GenGreen Life, Planet Green, Link TV, VegNews, YES!, Utne Magazine, E Magazine, Yoga Journal, NBC, The Nation and Mother Jones Magazine. Our mass media campaign makes over 30 million impressions annually. We do broad-based local and national media and advertising to attract people to the Green Festival – including mailing invitations with program guides featuring our speakers to over 150,000 households in the target city. Our national advertising helps bring attention to the efforts of the host cities.
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Can I sell product at the show? Can I sample product? |
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Absolutely! Let your sales representative know your intent and which products you would like to sell or sample. Be complete, you will be limited to this list. Sampling requires strict compliance paperwork contained in the Food Vendor and Samplers Kit. Please download this kit from the Exhibitor Downloads section of the Green Festival website. If you need assistance, please call 888-553-3020.
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If I am an exhibitor this year, will you hold my same space for next year? |
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No. We change the floorplan each year to keep the event interesting. No two Green Festivals are identical so you will never have the same experience twice. Therefore, it is not possible for us to fulfill this request.
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I am interested in exhibiting for other Green Festival cities, what should I do? |
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Your sales representative can help you branch out into other cities. Contact your sales rep at 888-553-3020.
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How is the event guide distributed? How many are printed? |
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100,000 Green Festival Event Magazines will be published and distributed one month before each event. 75,000 Event Magazines will be direct-mailed locally in the each locale to highly targeted recipients. 25,000 Event Magazines will be distributed throughout each region at appropriate sites. The Green Festival Event Guide will be a keepsake, containing all the information about every Green Festival event, partner, speaker, exhibitor and activity
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How much does the show cost for attendees? |
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Typically, $15.00 for adults and half price for bike valet, students & senior citizens. Children under 12 are admitted free. Once pricing is finalized for this event, it will be posted to the Green Festival website at least one month prior to the event.
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What is the difference between the event guide and onsite directory? |
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The event guide serves as a marketing tool and is distributed one month prior to the event. The event guide contains information about the speakers and programming, partners & exhibitors and activities. The onsite directory is a much smaller publication that acts as a map and onsite guide for the event.
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Can I move in the morning of the show? |
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No. Move-in times are strictly enforced to ensure the event is ready to open at the published scheduled times. Should you have a special circumstance and would like to request permission for move-in on the morning of the first day of the event, you must contact the General Service Contractor (EPI) in advance of the event and gain permission. Those hand-carrying (50lbs or less) will be the only approved exhibitors. Approved exhibitors must have their booth completely set-up by 9am Saturday morning. Should an exhibitor arrive on Saturday morning but have failed to gain permission and a pre-approved appointment from EPI, they will be assessed a $150 late move-in fee.
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